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Monthly MPHOA Board Meeting

  • 2000 Westmoreland Street Falls Church, VA, 22043 United States (map)

Thursday, July 19, 2018, at 7:00 pm
Longfellow Middle School (Room 108)
2000 Westmoreland Street
Falls Church, VA

AGENDA

  1. DETERMINATION OF QUORUM AND CALL TO ORDER
  2. REVIEW AND APPROVAL OF MEETING AGENDA (5 Minutes)
  3. HOMEOWNERS’ OPEN FORUM AND CORRESPONDENCE (10 Minutes)
    1. “Open forum” is the time set aside during the Board’s “open meeting” for owners to participate by speaking directly to the Board. It has its own special protocol.
    2. If you wish to speak during open forum, please raise your hand so that the Chair may recognize you. Once recognized, let us know your name and where your home is located in the community, and then tell us briefly what’s on your mind. 
    3. Once you’ve done that, please yield the floor and let other owners have their turn to be recognized and to speak. 
    4. Following the open forum, owners are welcome to remain and quietly observe the rest of the Board’s business meeting, except for any executive session it may hold.
    5. Owners are, of course, welcome and invited to communicate with the Board outside of its meetings. You can best accomplish this by sending an email or letter to NRP, our property manager, which will then distribute it to the entire Board.
  4. REVIEW AND APPROVAL OF MINUTES (5 Minutes)
    1. Minutes of Regular Board Meeting – June 27, 2018
  5. MANAGEMENT REPORT FROM NRP (10 Minutes)
    1. Annual Calendar:  Review of the Association’s annual calendar for ongoing
      awareness of key requirements and action as needed.
    2. Signage Bids:  Update on efforts to obtain bids for new signage.
    3. Geico:  Report on Geico’s response regarding notice of claim relating to
      damage to Kirby Road
  6. TREASURER’S REPORT (10 Minutes)
    1. Financial status and statements for June 2018
    2. Update on Goldklang Group’s filing of MPHOA’s tax returns
    3. Status of outstanding assessments (in executive session as needed)
  7. ARCHITECTURAL COMMITTEE REPORT (5 Minutes)
    1. Recent external change requests and their outcome or status
  8. COMMUNICATIONS COMMITTEE REPORT (5 Minutes)
    1. Recent communications items of note
  9. LANDSCAPE COMMITTEE REPORT (5 Minutes)
    1. Recent LC meeting topics and outcomes or status
    2. Motion to accept bid from Environmental Enhancements for Option 1 or 2
      for mulching behind 6891 – 6901 MPC.
  10. UNFINISHED BUSINESS
    1. President: 
      1. Insurance Policy Bids.  10 Minutes
        1. Discussion of bids received, followed by selection of apparent winning bid and signature of it or return to agent with any outstanding questions (in executive session only if needed) 
      2. Retaining Wall Policy Resolution (30 Minutes)
        1. In connection with outstanding homeowner requests, discussion of a draft policy resolution defining the term “retaining wall” for purposes of determining whether the owner or the community as a whole is responsible for any one or more walls on private lots, with possible motions for amendments and a likely motion to obtain legal review from the Chadwick Washington law firm.
    2. Update on Projects to Amend Covenants and Create New Rules
      1. Howard Frost to provide a progress report on development of proposed amendments to MPHOA Declaration of Covenants.
      2. Howard Frost to provide a progress report on development of proposed new rules and regulations relating to use of the Common Areas, along with anticipated next steps.
    3. Hospitality and Communication (10 Minutes)
      1. Howard Frost to address hospitality and communication issues.
  11. NEW BUSINESS
    1. N/A
  12. EXECUTIVE SESSION
    1. Delinquent accounts, violations, contracts, and legal items to be discussed in Executive Session (as further detailed in the Executive Session portion of the Board packet) 
  13. RETURN TO OPEN SESSION TO TAKE ACTION AS NEEDED (5 Minutes)
  14. ADJOURNMENT AT 9:00 P.M.

(Total Time Allotted: 120 Minutes)

Earlier Event: June 21
Monthly MPHOA Board Meeting
Later Event: August 16
Monthly MPHOA Board Meeting