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Monthly MPHOA Board Meeting

  • 2000 Westmoreland Street Falls Church, VA, 22043 United States (map)

Thursday, April 19, 2018, at 7:00 pm
Longfellow Middle School (Room 108)
2000 Westmoreland Street
Falls Church, VA

AGENDA

  1. DETERMINATION OF QUORUM AND CALL TO ORDER
  2. REVIEW AND APPROVAL OF MEETING AGENDA (5 Minutes)
  3. HOMEOWNERS’ OPEN FORUM AND CORRESPONDENCE (5 Minutes)
    1. “Open forum” is the time set aside during the Board’s “open meeting” for owners to participate by speaking directly to the Board. It has its own special protocol.
    2. If you wish to speak during open forum, please raise your hand so that the Chair may recognize you. Once recognized, let us know your name and where your home is located in the community, and then tell us briefly what’s on your mind. 
    3. Once you’ve done that, please yield the floor and let other owners have their turn to be recognized and to speak. 
    4. Following the open forum, owners are welcome to remain and quietly observe the rest of the Board’s business meeting, except for any executive session it may hold.
    5. Owners are, of course, welcome and invited to communicate with the Board outside of its meetings. You can best accomplish this by sending an email or letter to NRP, our property manager, which will then distribute it to the entire Board.
  4. REVIEW AND APPROVAL OF MINUTES (5 Minutes)
    1. Minutes of Regular Board Meeting – March 15, 2018
  5. MANAGEMENT REPORT FROM NRP (15 Minutes)
    1. Leasing Resolution: Status of its distribution to the community
    2. Gervais Stop Sign: Status of repair contract and work
    3. Insurance Contract: Steps needed to either: (i) rebid the contract, or (ii) renew it.
    4. Fair Housing Act Advice: Steps needed to obtain legal review, as approved by the Board at last month’s meeting.
    5. 2061 VTP: Status of approved window replacement project at 2061 Van Tuyl, due to have started in late March (still planned, started, or delayed?)
  6. TREASURER’S REPORT (5 Minutes)
    1. Financial statements for March 2018
  7. ARCHITECTURAL COMMITTEE REPORT
    1. Recent external change requests and their outcome or status (5 Minutes)
  8. COMMUNICATIONS COMMITTEE REPORT (5 Minutes)
    1. Recent communications items of note
  9. LANDSCAPE COMMITTEE REPORT (5 Minutes)
    1. Recent LC meeting topics and outcomes or status (other than the BSB project, which is covered below)
  10. UNFINISHED BUSINESS
    1. President:
      1. Project to update and amend the Governing Documents (30 Minutes)
        1. [Note: To make efficient use of our invited guest’s time, this item may be taken out of order upon his arrival circa 7:30 p.m.]
      2. Introduction to Chadwick Washington, a community association law firm with offices in Fairfax and elsewhere in Virginia, through its shareholder Allen B. Warren, a co-author of CAI College of Community Lawyers’ 2016 Best Manuscript of the Year, entitled “Amending Governing Documents: Providing Effective Legal Counsel (and Effective Amendments).” 
      3. Discussion of Chadwick Washington’s written proposal for legal services to MPHOA [included in executive session packet], particularly with respect to options for amending MPHOA’s governing documents (i.e., the Articles, Bylaws and Covenants).
    2. Landscape Committee Chair (15 Minutes)
      1. Update on Burke’s Spring Branch project and further plans
      2. Plans for further remediation work, such as for extending the recent placement of geotextile materials and rip-rap further upstream to the second “hot spot”
      3. Consideration and potential motion and vote on anticipated proposal from Northern Virginia Tree Experts to remove the cut tree logs lined up along the BSB stream bank in lower VTP.
    3. Vice President (or President) (10 Minutes)
      1. Further discussion and potential motion and vote on rebidding of property management contract, potentially followed by assignment of tasks to one or more Board members and establishment of timetable for various milestones in the process.
  11. EXECUTIVE SESSION
    1. Delinquent accounts, violations, contracts, and legal items to be discussed in Executive Session (as further detailed in the Executive Session portion of the Board packet) 
  12. RETURN TO OPEN SESSION TO TAKE ACTION AS NEEDED (5 Minutes)
  13. ADJOURNMENT AT 9:00 P.M.

(Total Time Allotted: 110 Minutes)

Earlier Event: March 15
Monthly MPHOA Board Meeting
Later Event: May 17
Monthly MPHOA Board Meeting