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Monthly MPHOA Board Meeting

  • 2000 Westmoreland Street Falls Church, VA, 22043 United States (map)

Thursday, March 15, 2018, at 7:00 pm
Longfellow Middle School (Room 108)
2000 Westmoreland Street
Falls Church, VA

AGENDA

  1. DETERMINATION OF QUORUM AND CALL TO ORDER
  2. REVIEW AND APPROVAL OF MEETING AGENDA (5 Minutes)
  3. HOMEOWNERS’ OPEN FORUM AND CORRESPONDENCE (10 Minutes)
    1. “Open forum” is the time set aside during the Board’s “open meeting” for owners to participate by speaking directly to the Board.  It has its own special protocol.
    2. If you wish to speak during open forum, please raise your hand so that the Chair may recognize you.  Once recognized, let us know your name and where your home is located in the community, and then tell us briefly what’s on your mind.  Once you’ve done that, please yield the floor and let other owners have their turn to be recognized and to speak.
    3. Following the open forum, owners are welcome to remain and quietly observe the rest of the Board’s business meeting, except for any executive session that it holds.
    4. Owners are, of course, welcome and invited to communicate with the Board outside of its meetings.  You can best accomplish this by sending an email or letter to NRP, our property manager, which will then distribute it to the entire Board.
  4. REVIEW AND APPROVAL OF MINUTES (5 Minutes)
    1. Minutes of Regular Board Meeting – February 15, 2018
  5. MANAGEMENT REPORT (5 Minutes)
    1. NRP
  6. TREASURER’S REPORT (5 Minutes)
    1. Financial statements for February 2018
  7. ARCHITECTURAL COMMITTEE REPORT
    1. Recent external change requests and their status (5 Minutes)
  8. COMMUNICATIONS COMMITTEE REPORT (5 Minutes)
    1. Recent items of note
  9. LANDSCAPE COMMITTEE REPORT (5 Minutes)
    1. Recent LC meeting
  10. UNFINISHED BUSINESS
    1. Landscape Committee Chair: 15 Minutes
      1. Update on Burke’s Spring Branch project
      2. “Retaining Walls”:  Discussion of proposals received for surveying various walls within the community as one set of inputs for the Board to consider in developing an operational definition of “retaining wall” that takes structural, functional and risk-based (damage to property) factors into account, so the Board can determine which walls located on private lots should fall within the  Association’s responsibilities and which ones should fall within individual owners’ responsibilities.
    2. ARC Chair: 10 Minutes
      1. NRP’s updated template for resale disclosure packets, for review, discussion of any further changes, and possible motion to adopt
    3. President:
      1. Leasing of Lots:  Discussion of draft Policy Resolution No. 2018-03,         10 Minutes Leasing of Lots, and accompanying draft announcement to the community, for review, discussion and possible motion to adopt the resolution and publish it to the community.
      2. Fair Housing Act:  Discussion of any comments, conceptual or otherwise, concerning the sample resolution distributed at last month’s Board meeting.
  11. NEW BUSINESS
    1. ARC Chair 15 Minutes
      1. ARC Membership:  Discussion of designation of Vice Chair and alternate member of ARC, with possible motions.
    2. Signage:  Discussion of need for new stop sign on Gervais Drive and other needs for new signage.
    3.  NRP 5 Minutes
      1. Advice regarding the number of directors and their term of office.
  12. EXECUTIVE SESSION (10 Minutes)
    1. Delinquent accounts, violations, contracts, and legal items to be discussed in Executive Session (as further detailed in the Executive Session portion of the Board packet)  
  13. RETURN TO OPEN SESSION TO TAKE ACTION AS NEEDED (5 Minutes)
  14. ADJOURNMENT AT 9:00 P.M.

(Total Time Allotted:  115 Minutes)

Earlier Event: February 15
Monthly MPHOA Board Meeting
Later Event: April 19
Monthly MPHOA Board Meeting