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Monthly MPHOA Board Meeting

  • 2000 Westmoreland Street Falls Church, VA, 22043 United States (map)

Board of Directors Meeting
Thursday, January 18, 2018 at 7:00 pm
Longfellow Middle School, 2000 Westmoreland Street
Falls Church, VA
 

  1. DETERMINATION OF QUORUM AND CALL TO ORDER
  2. REVIEW AND APPROVAL OF AGENDA (5 Minutes)
  3. HOMEOWNERS’ OPEN FORUM AND CORRESPONDENCE (10 Minutes)
    1. “Open forum” is the time (and the only time) set aside during the Board’s business meeting for homeowners to communicate information directly to the Board as a whole for its consideration and any subsequent responses, as appropriate.  While owners are welcome to remain and observe the rest of the Board’s business meeting (except for any executive session held), participation in the rest of it is limited to the Board members themselves.
    2. Owners may, of course, freely communicate with the Board outside of its meetings.  For significant matters, this is best accomplished by directing written communications to our property manager, NRP.
  4. REVIEW AND APPROVAL OF MINUTES (5 Minutes)
    1. Minutes of Regular Board Meeting – December 14, 2017
  5. MANAGEMENT REPORT (10 Minutes)
    1. Updated SCC Report
    2. Current DPOR Certificate (Expiration Date: December 31, 2018)
    3. 2018 Calendar Review
    4. Community Signage
    5. Fairfax Water Authority Upgrade Status
    6. Manager Vacation Schedule and Admin Staffing Changes
  6.     TREASURER’S REPORT (10 Minutes)
    1. December 31, 2017 Financial Statements
    2. Laddering of Community Investments
  7. COMMUNICATIONS COMMITTEE REPORT (5 Minutes)
  8. LANDSCAPE COMMITTEE REPORT 10 Minutes
  9. UNFINISHED BUSINESS
    1. Landscape Committee Chair (5 Minutes)
      1. Updated Draft of 2018 Landscape Contract, for review and action 
    2. ARC Chair (20 Minutes)
      1. Latest proposed Policy Resolution 2018-01, Establishment of an Architectural Review Committee, for review and action 
      2. Slight modifications of the wording of the resale disclosure certificate, for review and action.(Eliminate some repetitive wording and specific citations that may change in the future.)
      3. Policy Guidance resolution regarding the re–inspection process, if requested at the time of resale, and how corrections should be documented.
      4. Policy resolution as to the validity of a resale certification at the time of a second resale certification.(Legal counsel provided one opinion but noted that this was not universally accepted even within their own law firm and that the issue had not been tested in court.)
    3. President (5 Minutes)
      1. Latest proposed revision to Administrative Resolution 2018-01, Leasing of Lots, for review and action
  10. NEW BUSINESS
    1. Landscape Committee Chair: Options for Funding Burke's Spring Branch Remediation (15 Minutes)
    2. NRP: Recommendations regarding number of Board members and term of office (5 Minutes)
  11. EXECUTIVE SESSION (10 Minutes)
    1. Delinquent accounts, violations, contracts, and legal items to be discussed in Executive Session (as further detailed in the Executive Session portion of the Board packet)
  12. RETURN TO OPEN SESSION TO TAKE ACTION AS NEEDED (5 Minutes)
  13. XIII.ADJOURNMENT BY 9:00 P.M

(Total Time Allotted:120 Minutes)

Earlier Event: October 19
Monthly MPHOA Board Meeting
Later Event: February 15
Monthly MPHOA Board Meeting