Aug
16
7:00 PM19:00

Monthly MPHOA Board Meeting

  • 6645 Old Dominion Drive McLean, VA, 22101 United States (map)
  • Google Calendar ICS

Thursday, August 16, 2018, at 7:00 pm
McLean Community Center
6631 Old Dominion Drive
McLean, VA  22101

AGENDA

  1. DETERMINATION OF QUORUM AND CALL TO ORDER
  2. REVIEW AND APPROVAL OF MEETING AGENDA (5 Minutes)
  3. HOMEOWNERS’ OPEN FORUM AND CORRESPONDENCE (10 Minutes)
    1. “Open forum” is the time set aside during the Board’s “open meeting” for owners to participate by speaking directly to the Board. It has its own special protocol.
    2. If you wish to speak during open forum, please raise your hand so that the Chair may recognize you. Once recognized, let us know your name and where your home is located in the community, and then tell us briefly what’s on your mind. 
    3. Once you’ve done that, please yield the floor and let other owners have their turn to be recognized and to speak. 
    4. Following the open forum, owners are welcome to remain and quietly observe the rest of the Board’s business meeting, except for any executive session it may hold.
    5. Owners are, of course, welcome and invited to communicate with the Board outside of its meetings. You can best accomplish this by sending an email or letter to NRP, our property manager, which will then distribute it to the entire Board.
  4. REVIEW AND APPROVAL OF MINUTES (5 Minutes)
    1. Minutes of Regular Board Meeting – July 19, 2018
  5. REVIEW OF STATUS OF OUTSTANDING ACTION ITEMS (10 Minutes)
    1. Nigel Mote to lead.
  6. MANAGEMENT REPORT FROM NRP (10 Minutes)
    1. Annual Calendar:  Review of the Association’s annual calendar for ongoing awareness of key requirements and action as needed, including:
      1. Initiation of snow removal contract for this coming winter
      2. Review of projects for upcoming year to feed into draft budget for 2019
    2. Update on status of trash violation notice issued to lot in VTP.
  7. TREASURER’S REPORT (5 Minutes)
    1. Financial status and statements for July 2018
    2. Update on status of MPHOA tax return filing
    3. Status of outstanding assessments (in executive session if needed)
  8. ARCHITECTURAL COMMITTEE REPORT
    1. Recent external change requests and their outcome or status (5 Minutes)
  9. COMMUNICATIONS COMMITTEE REPORT (5 Minutes)
    1. Recent communications items of note
  10. LANDSCAPE COMMITTEE REPORT (5 Minutes)
    1. Recent LC meeting topics and outcomes or status
  11. UNFINISHED BUSINESS
    1. Replacement of Expired MPHOA Insurance Policies (15 Minutes)
      1. President.  Discussion of CAU’s rejection of MPHOA’s application
        for renewal of its package policy, the resulting expiration of policies
        on August 4 without replacements, steps needed and any progress
        made in requalifying for CAU’s package policy or obtaining coverage
        from an alternative insurance company with less restrictive underwriting standards (but presumably higher premiums).  Motions possible.
    2. Signage Proposal (10 Minutes)
      1. Steve Bay to lead discussion, with support from NRP, of the status
        of bids for the signage proposal.
    3. Update on Governing Document Projects (10 Minutes)
      1. Howard Frost, along with Steve Smith and Nigel Mote, to provide a
        further progress report on the development of proposed amendments
        to MPHOA’s Declaration of Covenants, as well as Rules and Regulations
        and possible scheduling of special meeting to gather homeowner inputs.
  12. NEW BUSINESS
    1. ARC Guidelines Update (10 Minutes)
      1. Steve Bay to discuss updates to ARC Guidelines needed to catch up with activities over the past year and to consider proposals for change, including items 1 to 5 and 8 to 10 in the ARC Guidelines exhibit, with items 6 and 7 to follow in or about October.
    2. Covenants Enforcement Initiative (5 Minutes)
      1. Steve Smith to lead discussion of the potential need for enforcement actions under Article VI, Section 1(i) of the Covenants, relating to “temporary structures,” prominently including basketball backboards located on driveways in one area of the community.
    3. Website Content Management and Homeowner Surveys (10 Minutes)
      1. Howard Frost to address MPHOA website concerns, including management of the content on the website, and a survey of homeowners relating to a strategic communications memo he is preparing.
  13. EXECUTIVE SESSION
    1. Delinquent accounts, violations, contracts, and legal items to be discussed in Executive Session (as further detailed in the Executive Session portion of the Board packet) 
  14. RETURN TO OPEN SESSION TO TAKE ACTION AS NEEDED (5 Minutes)
  15. ADJOURNMENT AT 9:00 P.M.
  16. (Total Time Allotted: 120 Minutes)
View Event →
Jul
19
7:00 PM19:00

Monthly MPHOA Board Meeting

  • 2000 Westmoreland Street Falls Church, VA, 22043 United States (map)
  • Google Calendar ICS

Thursday, July 19, 2018, at 7:00 pm
Longfellow Middle School (Room 108)
2000 Westmoreland Street
Falls Church, VA

AGENDA

  1. DETERMINATION OF QUORUM AND CALL TO ORDER
  2. REVIEW AND APPROVAL OF MEETING AGENDA (5 Minutes)
  3. HOMEOWNERS’ OPEN FORUM AND CORRESPONDENCE (10 Minutes)
    1. “Open forum” is the time set aside during the Board’s “open meeting” for owners to participate by speaking directly to the Board. It has its own special protocol.
    2. If you wish to speak during open forum, please raise your hand so that the Chair may recognize you. Once recognized, let us know your name and where your home is located in the community, and then tell us briefly what’s on your mind. 
    3. Once you’ve done that, please yield the floor and let other owners have their turn to be recognized and to speak. 
    4. Following the open forum, owners are welcome to remain and quietly observe the rest of the Board’s business meeting, except for any executive session it may hold.
    5. Owners are, of course, welcome and invited to communicate with the Board outside of its meetings. You can best accomplish this by sending an email or letter to NRP, our property manager, which will then distribute it to the entire Board.
  4. REVIEW AND APPROVAL OF MINUTES (5 Minutes)
    1. Minutes of Regular Board Meeting – June 27, 2018
  5. MANAGEMENT REPORT FROM NRP (10 Minutes)
    1. Annual Calendar:  Review of the Association’s annual calendar for ongoing
      awareness of key requirements and action as needed.
    2. Signage Bids:  Update on efforts to obtain bids for new signage.
    3. Geico:  Report on Geico’s response regarding notice of claim relating to
      damage to Kirby Road
  6. TREASURER’S REPORT (10 Minutes)
    1. Financial status and statements for June 2018
    2. Update on Goldklang Group’s filing of MPHOA’s tax returns
    3. Status of outstanding assessments (in executive session as needed)
  7. ARCHITECTURAL COMMITTEE REPORT (5 Minutes)
    1. Recent external change requests and their outcome or status
  8. COMMUNICATIONS COMMITTEE REPORT (5 Minutes)
    1. Recent communications items of note
  9. LANDSCAPE COMMITTEE REPORT (5 Minutes)
    1. Recent LC meeting topics and outcomes or status
    2. Motion to accept bid from Environmental Enhancements for Option 1 or 2
      for mulching behind 6891 – 6901 MPC.
  10. UNFINISHED BUSINESS
    1. President: 
      1. Insurance Policy Bids.  10 Minutes
        1. Discussion of bids received, followed by selection of apparent winning bid and signature of it or return to agent with any outstanding questions (in executive session only if needed) 
      2. Retaining Wall Policy Resolution (30 Minutes)
        1. In connection with outstanding homeowner requests, discussion of a draft policy resolution defining the term “retaining wall” for purposes of determining whether the owner or the community as a whole is responsible for any one or more walls on private lots, with possible motions for amendments and a likely motion to obtain legal review from the Chadwick Washington law firm.
    2. Update on Projects to Amend Covenants and Create New Rules
      1. Howard Frost to provide a progress report on development of proposed amendments to MPHOA Declaration of Covenants.
      2. Howard Frost to provide a progress report on development of proposed new rules and regulations relating to use of the Common Areas, along with anticipated next steps.
    3. Hospitality and Communication (10 Minutes)
      1. Howard Frost to address hospitality and communication issues.
  11. NEW BUSINESS
    1. N/A
  12. EXECUTIVE SESSION
    1. Delinquent accounts, violations, contracts, and legal items to be discussed in Executive Session (as further detailed in the Executive Session portion of the Board packet) 
  13. RETURN TO OPEN SESSION TO TAKE ACTION AS NEEDED (5 Minutes)
  14. ADJOURNMENT AT 9:00 P.M.

(Total Time Allotted: 120 Minutes)

View Event →
Jun
21
7:00 PM19:00

Monthly MPHOA Board Meeting

  • 2000 Westmoreland Street Falls Church, VA, 22043 United States (map)
  • Google Calendar ICS

Thursday, June 21, 2018, at 7:00 pm
Longfellow Middle School (Room 108)
2000 Westmoreland Street
Falls Church, VA

AGENDA

  1. DETERMINATION OF QUORUM AND CALL TO ORDER
  2. REVIEW AND APPROVAL OF MEETING AGENDA (5 Minutes)
  3. HOMEOWNERS’ OPEN FORUM AND CORRESPONDENCE (5 Minutes)
    1. “Open forum” is the time set aside during the Board’s “open meeting” for owners to participate by speaking directly to the Board. It has its own special protocol.
    2. If you wish to speak during open forum, please raise your hand so that the Chair may recognize you. Once recognized, let us know your name and where your home is located in the community, and then tell us briefly what’s on your mind. 
    3. Once you’ve done that, please yield the floor and let other owners have their turn to be recognized and to speak. 
    4. Following the open forum, owners are welcome to remain and quietly observe the rest of the Board’s business meeting, except for any executive session it may hold.
    5. Owners are, of course, welcome and invited to communicate with the Board outside of its meetings. You can best accomplish this by sending an email or letter to NRP, our property manager, which will then distribute it to the entire Board.
  4. REVIEW AND APPROVAL OF MINUTES (5 Minutes)
    1. Minutes of Regular Board Meeting – May 17, 2018
  5. MANAGEMENT REPORT FROM NRP (10 Minutes)
    1. Annual Calendar:  Review of the Association’s annual calendar for ongoing
    2. awareness of key requirements and action as needed.
    3. Insurance Contract:  Update on status of efforts to either: (i) rebid the
      contract currently held by CAU, or (ii) renew it with CAU.
    4. Rental Forms.  Update on number of rental information forms received from
      off-site owners pursuant to the recently adopted leasing policy.
  6. TREASURER’S REPORT (10 Minutes)
    1. Financial status and statements for May 2018
    2. Discussion and motion to adopt position on auditor’s question regarding
      election between filing IRS Form 1120 or Form 1120-H.
    3. Status of outstanding assessments (in executive session as may be needed)
  7. ARCHITECTURAL COMMITTEE REPORT (5 Minutes)
    1. Recent external change requests and their outcome or status
  8. COMMUNICATIONS COMMITTEE REPORT (5 Minutes)
    1. Recent communications items of note
  9. LANDSCAPE COMMITTEE REPORT (10 Minutes)
    1. Recent LC meeting topics and outcomes or status (including any
      plans for developing a formal charter for the Landscape Committee)
  10. UNFINISHED BUSINESS
    1. Replacing Signs Within the Community (10 Minutes)
      1. Further discussion led by Steve Bay of existing location and status of signage in the community, the potential need for new signage and traffic control measures, and a possible motion to task NRP to identify potential vendors, including sign and paving companies, and solicit two to three bids to determine the potential cost of the project, with a goal of having the work completed before school starts in the fall.
    2. President:
      1. Ratification of Emergency Tree Contract (2 Minutes)
        1. Discussion of tree that fell  on June 1, creating risk of personal injury and property damage within the community, and motion to ratify emergency contract to remove it.
      2. Number and Term of Office of Directors (8 Minutes)
        1. Discuss opinion from Chadwick Washington concerning:
          1. the correct number and term of office of the Association’s directors under Virginia law and our Founding Documents, and the potential need for amendments to the Articles and Bylaws, and
          2. the extent, if any, of the Association’s authority to impose monetary charges for violation of rules for the use of the Common Areas and, if so, what restrictions there are on such charges.
      3. Retaining Walls. (25 Minutes)
        1. In connection with outstanding homeowner requests, discussion of a first draft of a proposed policy resolution defining the term “retaining wall” for purposes of determining maintenance  responsibilities, consideration of any proposed amendments to the draft, and possible motion to obtain legal review of draft from  Chadwick Washington. 
      4. Rules & Regulations Initiative (15 Minutes)
        1. Howard Frost to lead discussion on potential need to develop additional rules and regulations.
  11. NEW BUSINESS
    1. N/A
  12. EXECUTIVE SESSION
    1. Delinquent accounts, violations, contracts, and legal items to be discussed in Executive Session (as further detailed in the Executive Session portion of the Board packet) 
  13. RETURN TO OPEN SESSION TO TAKE ACTION AS NEEDED (5 Minutes)
  14. ADJOURNMENT AT 9:00 P.M.

(Total Time Allotted: 120 Minutes)

View Event →
May
17
7:00 PM19:00

Monthly MPHOA Board Meeting

  • 2000 Westmoreland Street Falls Church, VA, 22043 United States (map)
  • Google Calendar ICS

Thursday, May 17, 2018, at 7:00 pm
Longfellow Middle School (Room 108)
2000 Westmoreland Street
Falls Church, VA

AGENDA

  1. DETERMINATION OF QUORUM AND CALL TO ORDER
  2. REVIEW AND APPROVAL OF MEETING AGENDA (5 Minutes)
  3. HOMEOWNERS’ OPEN FORUM AND CORRESPONDENCE (5 Minutes)
    1. “Open forum” is the time set aside during the Board’s “open meeting” for owners to participate by speaking directly to the Board. It has its own special protocol.
    2. If you wish to speak during open forum, please raise your hand so that the Chair may recognize you. Once recognized, let us know your name and where your home is located in the community, and then tell us briefly what’s on your mind. 
    3. Once you’ve done that, please yield the floor and let other owners have their turn to be recognized and to speak. 
    4. Following the open forum, owners are welcome to remain and quietly observe the rest of the Board’s business meeting, except for any executive session it may hold.
    5. Owners are, of course, welcome and invited to communicate with the Board outside of its meetings. You can best accomplish this by sending an email or letter to NRP, our property manager, which will then distribute it to the entire Board.
  4. REVIEW AND APPROVAL OF MINUTES (5 Minutes)
    1. Minutes of Regular Board Meeting – April 19, 2018
  5. MANAGEMENT REPORT FROM NRP (15 Minutes)
    1. Annual Calendar:  Review of the Association’s annual calendar for ongoing awareness of key requirements and action as needed.
    2. Insurance Contract:  Steps needed to either: (i) rebid the contract currently
      held by CAU, or (ii) renew it with CAU.
  6. TREASURER’S REPORT (5 Minutes)
    1. Financial statements for April 2018
  7. ARCHITECTURAL COMMITTEE REPORT
    1. Recent external change requests and their outcome or status (5 Minutes)
  8. COMMUNICATIONS COMMITTEE REPORT (5 Minutes)
    1. Recent communications items of note
  9. LANDSCAPE COMMITTEE REPORT (5 Minutes)
    1. Recent LC meeting topics and outcomes or status (other than the BSB project, which is covered below)
  10. UNFINISHED BUSINESS
    1. Landscape Committee Chair (5 Minutes)
      1. Update on Burke’s Spring Branch project and current assessment
        of potential next steps
    2. President:
      1. Number and Term of Office of Directors.  (5 Minutes)
        1. As a first step in a contemplated comprehensive updating of the Founding Documents,  discussion and motion to authorize the President to task the Chadwick Washington law firm to:
          1. determine the correct number and term of office of the Association’s directors under Virginia law and our Founding Documents, and, if appropriate in light of the results, 
          2. outline possible amendments to the Governing Documents for consideration by the Board, including alternatives such as a variable-size board or a staggered board, with a view to the eventual adoption of some or all of them by a vote of the Board or by the members of the Association, or both, in each instance in conformance with the Virginia Nonstock Corporation Act and our Founding Documents (the Articles, Declaration and Bylaws).
      2. Authority to Impose Monetary Penalties.  (5 Minutes)
        1. Discussion and likely motion to authorize the President to task the Chadwick Washington law firm to advise whether, and to what extent, Article V, Section 3(a) of the Covenants, by itself, authorizes the Board to impose monetary  charges for violation of rules for the use of the Common Areas and, if  so, what restrictions there are on such charges.
  11. NEW BUSINESS
    1. Landscape Committee Chair (5 Minutes)
      1. Discussion and likely motion on proposal from Northern Virginia
        Tree Experts in the amount of $1,090 for minor tree pruning and
        removal of a large dead ash tree along Kirby Road
    2. President:
      1. Correspondence from 6842 MPC Regarding Stone Wall.   (10 Minutes)
        1. Discussion of and possible vote on draft response to owner as to whether the Board considers the stone wall in his front yard to be a “retaining wall” and, if so, whether the Board accepts it as falling within the scope of the Association’s responsibilities under the Covenants for “retaining walls,” or not.
      2. Correspondence from 2082 VTP Regarding Timbered Stoop. (10 Minutes)
        1. Discussion of and possible vote on draft of proposed response to owner as to whether the Board considers the timber on the front of her stoop to be a “retaining wall” and, if so, whether the Board accepts it as falling within the scope of the Association’s responsibilities under the Covenants for “retaining walls,” or not.
    3. Treasurer: (10 Minutes)
      1. Status of outstanding assessments (to be handled in executive session)
    4. Rules & Regulations Initiative (10 Minutes)
      1. Howard Frost to lead discussion on possible need to develop
        additional rules and regulations.
  12. EXECUTIVE SESSION
    1. Delinquent accounts, violations, contracts, and legal items to be discussed in Executive Session (as further detailed in the Executive Session portion of the Board packet) 
  13. RETURN TO OPEN SESSION TO TAKE ACTION AS NEEDED (5 Minutes)
  14. ADJOURNMENT AT 9:00 P.M.

(Total Time Allotted: 110 Minutes)

View Event →
Apr
19
7:00 PM19:00

Monthly MPHOA Board Meeting

  • 2000 Westmoreland Street Falls Church, VA, 22043 United States (map)
  • Google Calendar ICS

Thursday, April 19, 2018, at 7:00 pm
Longfellow Middle School (Room 108)
2000 Westmoreland Street
Falls Church, VA

AGENDA

  1. DETERMINATION OF QUORUM AND CALL TO ORDER
  2. REVIEW AND APPROVAL OF MEETING AGENDA (5 Minutes)
  3. HOMEOWNERS’ OPEN FORUM AND CORRESPONDENCE (5 Minutes)
    1. “Open forum” is the time set aside during the Board’s “open meeting” for owners to participate by speaking directly to the Board. It has its own special protocol.
    2. If you wish to speak during open forum, please raise your hand so that the Chair may recognize you. Once recognized, let us know your name and where your home is located in the community, and then tell us briefly what’s on your mind. 
    3. Once you’ve done that, please yield the floor and let other owners have their turn to be recognized and to speak. 
    4. Following the open forum, owners are welcome to remain and quietly observe the rest of the Board’s business meeting, except for any executive session it may hold.
    5. Owners are, of course, welcome and invited to communicate with the Board outside of its meetings. You can best accomplish this by sending an email or letter to NRP, our property manager, which will then distribute it to the entire Board.
  4. REVIEW AND APPROVAL OF MINUTES (5 Minutes)
    1. Minutes of Regular Board Meeting – March 15, 2018
  5. MANAGEMENT REPORT FROM NRP (15 Minutes)
    1. Leasing Resolution: Status of its distribution to the community
    2. Gervais Stop Sign: Status of repair contract and work
    3. Insurance Contract: Steps needed to either: (i) rebid the contract, or (ii) renew it.
    4. Fair Housing Act Advice: Steps needed to obtain legal review, as approved by the Board at last month’s meeting.
    5. 2061 VTP: Status of approved window replacement project at 2061 Van Tuyl, due to have started in late March (still planned, started, or delayed?)
  6. TREASURER’S REPORT (5 Minutes)
    1. Financial statements for March 2018
  7. ARCHITECTURAL COMMITTEE REPORT
    1. Recent external change requests and their outcome or status (5 Minutes)
  8. COMMUNICATIONS COMMITTEE REPORT (5 Minutes)
    1. Recent communications items of note
  9. LANDSCAPE COMMITTEE REPORT (5 Minutes)
    1. Recent LC meeting topics and outcomes or status (other than the BSB project, which is covered below)
  10. UNFINISHED BUSINESS
    1. President:
      1. Project to update and amend the Governing Documents (30 Minutes)
        1. [Note: To make efficient use of our invited guest’s time, this item may be taken out of order upon his arrival circa 7:30 p.m.]
      2. Introduction to Chadwick Washington, a community association law firm with offices in Fairfax and elsewhere in Virginia, through its shareholder Allen B. Warren, a co-author of CAI College of Community Lawyers’ 2016 Best Manuscript of the Year, entitled “Amending Governing Documents: Providing Effective Legal Counsel (and Effective Amendments).” 
      3. Discussion of Chadwick Washington’s written proposal for legal services to MPHOA [included in executive session packet], particularly with respect to options for amending MPHOA’s governing documents (i.e., the Articles, Bylaws and Covenants).
    2. Landscape Committee Chair (15 Minutes)
      1. Update on Burke’s Spring Branch project and further plans
      2. Plans for further remediation work, such as for extending the recent placement of geotextile materials and rip-rap further upstream to the second “hot spot”
      3. Consideration and potential motion and vote on anticipated proposal from Northern Virginia Tree Experts to remove the cut tree logs lined up along the BSB stream bank in lower VTP.
    3. Vice President (or President) (10 Minutes)
      1. Further discussion and potential motion and vote on rebidding of property management contract, potentially followed by assignment of tasks to one or more Board members and establishment of timetable for various milestones in the process.
  11. EXECUTIVE SESSION
    1. Delinquent accounts, violations, contracts, and legal items to be discussed in Executive Session (as further detailed in the Executive Session portion of the Board packet) 
  12. RETURN TO OPEN SESSION TO TAKE ACTION AS NEEDED (5 Minutes)
  13. ADJOURNMENT AT 9:00 P.M.

(Total Time Allotted: 110 Minutes)

View Event →
Mar
15
7:00 PM19:00

Monthly MPHOA Board Meeting

  • 2000 Westmoreland Street Falls Church, VA, 22043 United States (map)
  • Google Calendar ICS

Thursday, March 15, 2018, at 7:00 pm
Longfellow Middle School (Room 108)
2000 Westmoreland Street
Falls Church, VA

AGENDA

  1. DETERMINATION OF QUORUM AND CALL TO ORDER
  2. REVIEW AND APPROVAL OF MEETING AGENDA (5 Minutes)
  3. HOMEOWNERS’ OPEN FORUM AND CORRESPONDENCE (10 Minutes)
    1. “Open forum” is the time set aside during the Board’s “open meeting” for owners to participate by speaking directly to the Board.  It has its own special protocol.
    2. If you wish to speak during open forum, please raise your hand so that the Chair may recognize you.  Once recognized, let us know your name and where your home is located in the community, and then tell us briefly what’s on your mind.  Once you’ve done that, please yield the floor and let other owners have their turn to be recognized and to speak.
    3. Following the open forum, owners are welcome to remain and quietly observe the rest of the Board’s business meeting, except for any executive session that it holds.
    4. Owners are, of course, welcome and invited to communicate with the Board outside of its meetings.  You can best accomplish this by sending an email or letter to NRP, our property manager, which will then distribute it to the entire Board.
  4. REVIEW AND APPROVAL OF MINUTES (5 Minutes)
    1. Minutes of Regular Board Meeting – February 15, 2018
  5. MANAGEMENT REPORT (5 Minutes)
    1. NRP
  6. TREASURER’S REPORT (5 Minutes)
    1. Financial statements for February 2018
  7. ARCHITECTURAL COMMITTEE REPORT
    1. Recent external change requests and their status (5 Minutes)
  8. COMMUNICATIONS COMMITTEE REPORT (5 Minutes)
    1. Recent items of note
  9. LANDSCAPE COMMITTEE REPORT (5 Minutes)
    1. Recent LC meeting
  10. UNFINISHED BUSINESS
    1. Landscape Committee Chair: 15 Minutes
      1. Update on Burke’s Spring Branch project
      2. “Retaining Walls”:  Discussion of proposals received for surveying various walls within the community as one set of inputs for the Board to consider in developing an operational definition of “retaining wall” that takes structural, functional and risk-based (damage to property) factors into account, so the Board can determine which walls located on private lots should fall within the  Association’s responsibilities and which ones should fall within individual owners’ responsibilities.
    2. ARC Chair: 10 Minutes
      1. NRP’s updated template for resale disclosure packets, for review, discussion of any further changes, and possible motion to adopt
    3. President:
      1. Leasing of Lots:  Discussion of draft Policy Resolution No. 2018-03,         10 Minutes Leasing of Lots, and accompanying draft announcement to the community, for review, discussion and possible motion to adopt the resolution and publish it to the community.
      2. Fair Housing Act:  Discussion of any comments, conceptual or otherwise, concerning the sample resolution distributed at last month’s Board meeting.
  11. NEW BUSINESS
    1. ARC Chair 15 Minutes
      1. ARC Membership:  Discussion of designation of Vice Chair and alternate member of ARC, with possible motions.
    2. Signage:  Discussion of need for new stop sign on Gervais Drive and other needs for new signage.
    3.  NRP 5 Minutes
      1. Advice regarding the number of directors and their term of office.
  12. EXECUTIVE SESSION (10 Minutes)
    1. Delinquent accounts, violations, contracts, and legal items to be discussed in Executive Session (as further detailed in the Executive Session portion of the Board packet)  
  13. RETURN TO OPEN SESSION TO TAKE ACTION AS NEEDED (5 Minutes)
  14. ADJOURNMENT AT 9:00 P.M.

(Total Time Allotted:  115 Minutes)

View Event →
Feb
15
7:00 PM19:00

Monthly MPHOA Board Meeting

  • 2000 Westmoreland Street Falls Church, VA, 22043 United States (map)
  • Google Calendar ICS

Thursday, February 15, 2018, at 7:00 pm
Longfellow Middle School (Room 108)
2000 Westmoreland Street
Falls Church, VA

AGENDA

  1. DETERMINATION OF QUORUM AND CALL TO ORDER
  2. II.REVIEW AND APPROVAL OF MEETING AGENDA (5 Minutes)
  3. III.HOMEOWNERS’ OPEN FORUM AND CORRESPONDENCE (5 Minutes)
    1. “Open forum” is the time set aside during the Board’s “open meeting” for owners to participate by speaking directly to the Board.  It has its own special protocol.
    2. If you wish to speak during open forum, please raise your hand so that the Chair may recognize you.  Once recognized, let us know your name and where your home is located in the community, and then tell us briefly what’s on your mind.  Once you’ve done that, please yield the floor and let other owners have their turn to be recognized and to speak.
    3. Following the open forum, owners are welcome to remain and quietly observe the rest of the Board’s business meeting, except for any executive session that it holds.
    4. Owners are, of course, welcome and invited to communicate with the Board outside of its meetings.  You can best accomplish this by sending an email or letterto NRP, our property manager, which will then distribute it to the entire Board.
  4. REVIEW AND APPROVAL OF MINUTES (5 Minutes)
    1. Minutes of Regular Board Meeting – January 18, 2018
  5. MANAGEMENT REPORT (5 Minutes)
    1. NRP Admin Staffing Changes
    2. Letter to Board from Tucker-Frost
  6. TREASURER’S REPORT (5 Minutes)
    1. Financial statements for January 2018
  7. ARCHITECTURAL COMMITTEE REPORT
    1. Recent external change requests and their status. (5 Minutes)
  8. COMMUNICATIONS COMMITTEE REPORT (5 Minutes)
    1. Recent items of note.
  9. LANDSCAPE COMMITTEE REPORT (5 Minutes)
    1. Recent LC activities in general (other than Burke’s Spring Branch).
  10. UNFINISHED BUSINESS
    1. Landscape Committee Chair (30 Minutes)
      1. Burke’s Spring Branch Project – I:  Further discussion of the project in general and of its funding requirements and appropriate source of funds (e.g., operating funds, operating reserves, capital reserves) for each phase of the project, with a possible vote to determine the source of the funding for the initial phases (including preliminary engineering study), subject to any changes that might result from any eventual advice received from Mason & Mason and Goldklang Group CPAs, PC, as discussed below.
      2. Burke’s Spring Branch Project – II:  Discussion of need to update the 2015 reserve study prepared by Mason & Mason to recognize BSB as a “capital component” of the Association in light of its accelerating erosion and the resulting need to repair, maintain or restore certain areas of it adjacent to homes in lower Van Tuyl Place, with a possible vote to follow on engaging Mason & Mason to (i) update the reserve study as appropriate, and (ii) opine on the appropriate source of funds.
      3. Burke’s Spring Branch Project – III:  Discussion of need for advice from Goldklang Group CPAs, PC concerning appropriate source of funds, from an accounting and tax perspective, for use in repairing, maintaining or restoring the most affected areas of the stream bank, with a possible vote on engaging the Goldklang Group to provide such advice.
    2. ARC Chair (20 Minutes)
      1. Policy Resolution 2018-0_, Establishment of an Architectural Review Committee, for review and possible vote.
      2. Policy Resolution 2018-0_, Resale Disclosure Packet Policy and Procedures, for review and possible vote to send for legal review.  The draft resolution includes, among other things, a policy with respect to “grandfathering” violations that should have been cited in an earlier resale disclosure packet, but were not.  (Legal counsel advised that no court to date has decided the issue, that the views of law firms in Virginia were divided, and that the views of other lawyers in her firm were divided, thus requiring the Board to decide on a policy.)  Also covers the policy and process for resale re–inspections and documenting their results.
      3. NRP version of the updated template for resale disclosure packets, for review, discussion of possible further changes, and possible vote.
  11. NEW BUSINESS
    1. ARC Chair (5 Minutes)
      1. Retaining Walls / Timbered Steps.  Discussion of hiring a civil engineer to inspect and assess the timbers surrounding the front steps of certain homes in Van Tuyl Place to determine:  (i) whether they are “retaining walls” or decorative landscape features, (ii) if the former, whether they are in need of repair or replacement, and (iii) if so, whether they should be replaced with new timbers or with concrete like the other front steps in the community.
    2. President (5 Minutes)
      1. Fair Housing Act:  Brief introduction of the topic of whether the Board should develop and adopt a policy resolution providing for “reasonable accommodation” of any owner or resident who requests and needs a reserved parking space on the common area due to a medically certified disability, and distribution for later review of an example of a policy resolution adopted for that purpose by a community association in Virginia.
    3. NRP (5 Minutes)
      1. Advice regarding the number of directors and their term of office.
  12. EXECUTIVE SESSION (10 Minutes)
    1. Delinquent accounts, violations, contracts, and legal items to be discussed in Executive Session (as further detailed in the Executive Session portion of the Board packet)
  13. RETURN TO OPEN SESSION TO TAKE ACTION AS NEEDED (5 Minutes)
  14. ADJOURNMENT AT 9:00 P.M.

(Total Time Allotted:  120 Minutes)

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Jan
18
7:00 PM19:00

Monthly MPHOA Board Meeting

  • 2000 Westmoreland Street Falls Church, VA, 22043 United States (map)
  • Google Calendar ICS

Board of Directors Meeting
Thursday, January 18, 2018 at 7:00 pm
Longfellow Middle School, 2000 Westmoreland Street
Falls Church, VA
 

  1. DETERMINATION OF QUORUM AND CALL TO ORDER
  2. REVIEW AND APPROVAL OF AGENDA (5 Minutes)
  3. HOMEOWNERS’ OPEN FORUM AND CORRESPONDENCE (10 Minutes)
    1. “Open forum” is the time (and the only time) set aside during the Board’s business meeting for homeowners to communicate information directly to the Board as a whole for its consideration and any subsequent responses, as appropriate.  While owners are welcome to remain and observe the rest of the Board’s business meeting (except for any executive session held), participation in the rest of it is limited to the Board members themselves.
    2. Owners may, of course, freely communicate with the Board outside of its meetings.  For significant matters, this is best accomplished by directing written communications to our property manager, NRP.
  4. REVIEW AND APPROVAL OF MINUTES (5 Minutes)
    1. Minutes of Regular Board Meeting – December 14, 2017
  5. MANAGEMENT REPORT (10 Minutes)
    1. Updated SCC Report
    2. Current DPOR Certificate (Expiration Date: December 31, 2018)
    3. 2018 Calendar Review
    4. Community Signage
    5. Fairfax Water Authority Upgrade Status
    6. Manager Vacation Schedule and Admin Staffing Changes
  6.     TREASURER’S REPORT (10 Minutes)
    1. December 31, 2017 Financial Statements
    2. Laddering of Community Investments
  7. COMMUNICATIONS COMMITTEE REPORT (5 Minutes)
  8. LANDSCAPE COMMITTEE REPORT 10 Minutes
  9. UNFINISHED BUSINESS
    1. Landscape Committee Chair (5 Minutes)
      1. Updated Draft of 2018 Landscape Contract, for review and action 
    2. ARC Chair (20 Minutes)
      1. Latest proposed Policy Resolution 2018-01, Establishment of an Architectural Review Committee, for review and action 
      2. Slight modifications of the wording of the resale disclosure certificate, for review and action.(Eliminate some repetitive wording and specific citations that may change in the future.)
      3. Policy Guidance resolution regarding the re–inspection process, if requested at the time of resale, and how corrections should be documented.
      4. Policy resolution as to the validity of a resale certification at the time of a second resale certification.(Legal counsel provided one opinion but noted that this was not universally accepted even within their own law firm and that the issue had not been tested in court.)
    3. President (5 Minutes)
      1. Latest proposed revision to Administrative Resolution 2018-01, Leasing of Lots, for review and action
  10. NEW BUSINESS
    1. Landscape Committee Chair: Options for Funding Burke's Spring Branch Remediation (15 Minutes)
    2. NRP: Recommendations regarding number of Board members and term of office (5 Minutes)
  11. EXECUTIVE SESSION (10 Minutes)
    1. Delinquent accounts, violations, contracts, and legal items to be discussed in Executive Session (as further detailed in the Executive Session portion of the Board packet)
  12. RETURN TO OPEN SESSION TO TAKE ACTION AS NEEDED (5 Minutes)
  13. XIII.ADJOURNMENT BY 9:00 P.M

(Total Time Allotted:120 Minutes)

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Oct
19
7:00 PM19:00

Monthly MPHOA Board Meeting

  • 2000 Westmoreland Street Falls Church, VA, 22043 United States (map)
  • Google Calendar ICS
  1. CALL TO ORDER
  2. HOMEOWNERS OPEN FORUM/CORRESPONDENCE 10 Minutes
  3. MANAGEMENT REPORT 15 Minutes
    1. Special Board Meeting Minutes – October 3, 2017
    2. Financial Report – September 30, 2017
    3. 2017 Calendar Review
    4. Community Signage
    5. Fairfax Water Authority Upgrade Status
    6. Powerwash 2 Front Entrance Monument Signs
  4. UNFINISHED BUSINESS
    1. Workers Comp Insurance Coverage Completed Application 5 Minutes
  5. NEW BUSINESS
    1. Draft 2018 Budget 10 Minutes
    2. Deferred Assessment Resolution 5 Minutes
  6. COMMITTEE REPORTS
    1. Landscape Committee 10 Minutes
      1. Landscape Report
      2. Northern VA Tree Proposal Dated 10/11/2017
    2. Communications Committee 10 Minutes
    3. Architectural Review Committee 10 Minutes
      1. ARC Report
      2. External Change Request – Design Change in a Rear Kitchen Window
  7. ADJOURN INTO EXECUTIVE SESSION FOR 45 Minutes
    1. Delinquent Accounts, Violations, Management Contract and Legal Items to Be Discussed in Executive Session
  8. RECONVENE INTO OPEN SESSION TO TAKE ACTION AS DETERMINED
  9. ADJOURNMENT
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Oct
11
7:30 PM19:30

Landscape Committee Meeting

  • 2000 Westmoreland Street Falls Church, VA, 22043 United States (map)
  • Google Calendar ICS
  1. Call to Order 7:30
  2. Administrative 7:30
    1. Budget spent/obligated as of 9/30/2017 - ~$19,800 out of $26,000 budget.
    2. Large fallen tree in wooded area below Gervais, removed by NOVA Tree on 9/14.
    3. Work on the Kirby Hillside mulch/liriope bed completed Saturday, 9/16.  
    4. November LC Meeting – 11/08/2017 at 6870 MPC (Frost residence).  Board and residents to be Invited.  Miley Frost to arrange outside landscape expert as speaker.
  3. Old Business 7:45
    1. Annual EE aeration & reseeding scheduled week of 10/9 weather permitting.
    2. LC walk-around on 9/9 identified hillside area opposite 2007 Gervais as site for tree ring mulch bed expansion and planting (liriope).  Two proposals:  Mill Creek - $841.02;  EE - $1,376.  Copies available at meeting.
    3. LC walk-around on 9/9 looked at 3 possible sites for drainage and erosion remediation project candidates for VCAP funding (75% of cost, up to $3,500) and execution in 2018.  Rankings and status:
      1. Rill/mini-gully, Kirby hillside between 6810 – 6812 MPC.  Mill Creek proposal:   fill with compost and mulch, link existing tree ring mulch beds, & plant six species (71 plants) - $1,648.88.  Need VCAP approval of species.
      2. Hillside rear of 6873 – 6877 MPC – three level terrace, 3 biofiber logs, backfill & plantings.  No proposals solicited at this point.
      3. Kirby hillside, rear of 6800 – 6802 MPC, mulch & plant native species.  No proposals solicited.
    4. Two of four potential planting sites/projects, still pending:
      1. Rear of front entrance brick wall, west side – need to select suitable species.  Bernie has identified two or three candidates species.  Info to be provided at meeting.
      2. Dead patch of turf in hell strip – front of 2080 – 2082 Gillen.  Awaiting annual aeration and reseeding by EE.
  4. New Business 8:15
    1. Burke’s Spring Branch – MPHOA not on FXCO calendar for at least five years.  - --  Met, 8/10 with ATCS.  3-phase proposal ~ $25,000, no construction.
      1. Met 8/23 with Drainage & Erosion Solutions, rip rap proposal, $7,900.
      2. Met 9/11 with Kathy Hoverman of KCI Technologies can recommend contractor to do biologs, but does recommend for shady area – bushes/trees for stream bank anchoring are unlikely to thrive.  Need to follow-up with her for recommendations.
      3. Angler Environmental – not interested, current backlog too big.  No reply to follow-up e-mail advising that project would be in 2018.
      4. ADTEK – will not bid, not a good match to their expertise.
      5. Waiting for response/meeting with Stantek – key POC out of town until 8/28.  One reply to multiple e-mails and phone calls since his return – “I’ve been busy”.
      6. Will meet with Frank Graziano of Wetlands Solutions on 10/10 at 4:00 PM.  Please join if available.
    2. Late fall tree work list underway:  rear of 2051 – 2063 VTP 6-7 cedars (prune or remove?) and two large mulberry - prune one, remove second?;  “hangers” in several black locust due to storm damage;  fallen locust in woods by Gervais Circle; other TBD.
    3. New/additional members for LC?  Any candidates/suggestions?  One candidate approached – no reply.  Bernie has suggested preparing a promo sheet for LC projects completed in 2016 – 2017 and delivering to each address, with pitch to get involved.
    4. Other Issues?
  5. Adjourn 9:00
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Oct
3
7:00 PM19:00

Special MPHOA Meeting

  1. CALL TO ORDER
  2. HOMEOWNER OPEN FORUM
  3. APPROVAL OF MINUTES
    1. Regular Board Meeting Minutes – August 17, 2017
    2. ARC Open Forum Special Meeting Minutes – August 24, 2017
    3. ARC Open Forum Special Meeting Minutes – September 14, 2017
    4. Regular Board Meeting Minutes – September 21, 2017
  4. ADJOURNMENT INTO EXECUTIVE SESSION FOR
    1. Review of Contracts and Legal Items
  5. RECONVENE INTO OPEN SESSION TO TAKE ACTION AS DETERMINED
  6. ADJOURNMENT
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Sep
21
7:00 PM19:00

Monthly MPHOA Board Meeting

  • 2000 Westmoreland Street Falls Church, VA, 22043 United States (map)
  • Google Calendar ICS
  1. CALL TO ORDER
  2. HOMEOWNERS OPEN FORUM/CORRESPONDENCE - 5 Minutes
  3. MANAGEMENT REPORT - 10 Minutes
    1. Finalization of Upcoming Board Meetings and Announcements
    2. ARC Open Special Meeting Minutes – August 15, 2017
    3. Regular Board Meeting Minutes – August 17, 2017
    4. Financial Report – August 31, 2017
    5. 2017 Calendar Review
    6. Community Signage
    7. Fairfax Water Authority Upgrade Status
    8. Powerwash 2 Front Entrance Monument Signs
    9. SCC Report for Signature
    10. Tax Returns for Signature
  4. UNFINISHED BUSINESS
    1. Insurance Renewal and Additional Insurance Coverage - 10 Minutes
    2. Clarification of Grandfathering of Old and Proposed Guidelines
    3. Draft Architectural Guidelines - 30 Minutes
  5. NEW BUSINESS
    1. Reimbursement for Animal Pick Up - 5 Minutes
  6. COMMITTEE REPORTS
    1. Landscape Committee - 5 Minutes
      1. Landscape Report
    2. Communications Committee - 5 Minutes
      1. Fall Newsletter
      2. Posting of Board Meetings Information
    3. Architectural Review Committee - 5 Minutes
      1. ARC Report
      2. Draft ARC Guidelines for Review and Vote   
  7. ADJOURN INTO EXECUTIVE SESSION - 30 Minutes
    1. Delinquent Accounts, Violations, Management Contract and Legal Items to Be Discussed in Executive Session
  8. RECONVENE INTO OPEN SESSION TO TAKE ACTION AS DETERMINED
  9. ADJOURNMENT
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Aug
24
7:00 PM19:00

Special MPHOA Meeting

Please Note this is a Special Meeting for the purpose of the Board of Directors to Vote on 17 Individual ARC Questions.

The opportunity to submit comments or questions is provided on the community website,

  1. CALL TO ORDER
  2. NEW BUSINESS
    1. Review of Individual ARC Issues Requiring a Vote by the Board of Directors
  3. HOMEOWNER OPEN FORUM
  4. ADJOURNMENT
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Aug
17
7:00 PM19:00

Monthly MPHOA Board Meeting

  • 2000 Westmoreland Street Falls Church, VA, 22043 United States (map)
  • Google Calendar ICS
  1. CALL TO ORDER
  2. HOMEOWNERS OPEN FORUM/CORRESPONDENCE - 5 Minutes
  3. MANAGEMENT REPORT - 15 Minutes
    1. ARC Open Special Board Meeting Minutes – July 13, 2017
    2. Regular Board Meeting Minutes – July 20, 2017
    3. Financial Report – July 31, 2017
    4. 2017 Calendar Review
    5. 2017 Goals
    6. Trash Contract
    7. Trash Company Certificate of Insurance
    8. Traffic Issues Letter and Update
    9. Community Signage
    10. Fairfax Water Authority Upgrade Status
    11. Powerwash 2 Front Entrance Monument Signs
  4. UNFINISHED BUSINESS - 15 Minutes
    1. Insurance Renewal and Additional Insurance Coverage
  5. NEW BUSINESS - 10 Minutes
    1. Draft 2016 YE Audit
    2. Trash Mess Message - Owners/All
  6. COMMITTEE REPORTS
    1. Landscape Committee - 10 Minutes
      1. Revise VP Landscaping Contract from $1,140 to $800
      2. Landscape Report
      3. Cancel VP Landscaping Contract in the amount of $825
      4. Approve VP Landscaping Contract in the amount of $400
      5. Revise No VA Tree to include Mulberry Tree Clean Up for $1,500
    2. Communications Committee - 10 Minutes
      1. Website Status
      2. Documents Available on Website
    3. Architectural Review Committee - 10 Minutes
      1. ARC Report
      2. Listing of ARC guidelines issues
      3. September 14, 2017 Second ARC Open Forum Meeting
      4. Verification of McCormick Colors
  7. ADJOURN INTO EXECUTIVE SESSION - 45 Minutes
    1. Delinquent Accounts, Violations, Management Contract and Legal Items to Be Discussed in Executive Session
  8. RECONVENE INTO OPEN SESSION TO TAKE ACTION AS DETERMINED
  9. ADJOURNMENT
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Aug
15
7:00 PM19:00

Special MPHOA Meeting

  1. CALL TO ORDER
  2. HOMEOWNERS OPEN FORUM/CORRESPONENCE
  3. NEW BUSINESS
    1. Review of Individual Issues Requiring a Vote by the Board of Directors at the Regularly Scheduled Board Meeting
    2. Discussion of Draft Architectural Guidelines and Additional Voting Items
  4. ADJOURNMENT
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Jul
20
7:00 PM19:00

Monthly MPHOA Board Meeting

  • 2000 Westmoreland Street Falls Church, VA, 22043 United States (map)
  • Google Calendar ICS
  1. CALL TO ORDER
  2.  HOMEOWNERS OPEN FORUM/CORRESPONDENCE - 5 Minutes
    1. Community Pet Issues
  3. MANAGEMENT REPORT - 15 Minutes
    1. Draft Administrative Board Meeting Minutes – June 15, 2017
    2. Financial Report – June 30, 2017
    3. 2017 Calendar Review
    4. Trash Contract
    5. Trash Company Certificate of Insurance
    6. Draft Audit - August Agenda
    7. July 1 st 2017 Virginia State Statute Amendments
    8. Fairfax County Water Authority Upgrade Status
    9. Community Signage
    10. Front Entrance Sign Cleaning Cost
    11. Front Entrance Lights Out – Expenditure Approval
    12. Recorded Covenants and Restrictions
  4. UNFINISHED BUSINESS - 20 Minutes
    1. Draft Administrative Resolution 2017-02 - Establish Architectural Review Committee
    2. Draft Administrative Resolution 2017-03 – Leasing of Lots
    3. Traffic Issues Letter and Update
  5. NEW BUSINESS - 17 Minutes
    1. Insurance Renewal
    2. Committee Request to Plant Arborvitae in Easement Area
    3. VP Landscaping Proposal - Liriope Mulch Bed Expansion 6806-6808 Kirby
    4. No VA Tree Experts Proposals
    5. VP Landscaping Proposal - Mulch Berm 2096 Van Tuyl Place
  6. COMMITTEE REPORTS
    1. Landscape Committee - 3 Minutes
    2. Communications Committee - 10 Minutes
      1. Website Status
      2. Documents Available on Website
    3. Architectural Review Committee - 20 Minutes
      1. ARC Report
      2. Listing of ARC guidelines issues – August
      3. Draft July 13, 2017 ARC Open Form Meeting
  7. ADJOURN INTO EXECUTIVE SESSION - 30 Minutes
    1. Delinquent Accounts, Violations, Management Contract and Legal Items to Be Discussed in Executive Session
  8. RECONVENE INTO OPEN SESSION TO TAKE ACTION AS DETERMINED
  9. ADJOURNMENT
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Jun
15
7:00 PM19:00

Monthly MPHOA Board Meeting

  • 2000 Westmoreland Street Falls Church, VA, 22043 United States (map)
  • Google Calendar ICS
  1. CALL TO ORDER
  2. HOMEOWNERS OPEN FORUM/CORRESPONDENCE - Minutes
  3. MANAGEMENT REPORTS
    1. Calendar Review and Draft Administrative Board Meeting Minutes – May 18, 2017 - 5 Minutes
    2. Financial Report – May 31, 2017 - 5 Minutes
  4. UNFINISHED BUSINESS
    1. Trash Contract - 5 Minutes
    2. Snow Contract with Addendum - 10 Minutes
    3. Draft ARC Guidelines Review – Status Update - 10 Minutes
    4. Draft Policy Resolution 17-1 Leasing of Lots - 15 Minutes
    5. Traffic Issues Update - 15 Minutes
  5. NEW BUSINESS
    1. Non-Compliance Letter on Garage Doors - 15 Minutes
    2. Retaining Wall Repair – 2051 Van Tuyl - 10 Minutes
    3. Community Signage
    4. Paving Company Obtain Bids for Paving Companies - 5 Minutes
  6. COMMITTEE REPORTS
    1. Communications Committee - 10 Minutes
      1. Website Status
      2. HomeWise Docs
    2. Architectural Review Committee - 10 Minutes
    3. Landscape Committee 10 Minutes
  7. ADJOURN INTO EXECUTIVE SESSION - 10 Minutes
    1. Delinquent Accounts and Violations to Be Discussed in Executive Session
  8. RECONVENE INTO OPEN SESSION TO TAKE ACTION AS DETERMINED
  9. ADJOURNMENT
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May
18
7:00 PM19:00

Monthly MPHOA Board Meeting

  • 2000 Westmoreland Street Falls Church, VA, 22043 United States (map)
  • Google Calendar ICS
  1. CALL TO ORDER
  2. HOMEOWNERS OPEN FORUM/CORRESPONDENCE - 5 Minutes
    1. Traffic Issues Update – See Agenda Item Request June
  3. MANAGEMENT REPORTS
    1. Calendar Review and Draft Administrative Board Meeting Minutes – April 20, 2017 - 10 Minutes
    2. Financial Report – April 30, 2017 - 10 Minutes
  4. UNFINISHED BUSINESS
    1. Trash Contract - 5 Minutes
    2. Draft ARC Guidelines Review - 30 Minutes
    3. Lease Requirements June
    4. Signed Fairfax Water Deed of Easement Information
  5. NEW BUSINESS
    1. Retaining Wall – 2051 Van Tuyl June
    2. Discussion of Signage at Creek Look for address June
    3. Paving Company Obtain Bids for Paving Companies - To be Reviewed in June - 5 Minutes
    4. Open Flame Grills on Balconies/Patios - 5 Minutes
  6. COMMITTEE REPORTS
    1. Communications Committee - 10 Minutes
      1. Website Status
    2. Architectural Review Committee – Incorporated in ARC Guideline Discussion
    3. Landscape Committee - 10 Minutes
  7. ADJOURN INTO EXECUTIVE SESSION - 30 Minutes
    1. Delinquent Accounts and Violations to Be Discussed in Executive Session
  8. RECONVENE INTO OPEN SESSION TO TAKE ACTION AS DETERMINED
  9. ADJOURNMENT
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Apr
20
7:00 PM19:00

Monthly MPHOA Board Meeting

  • 2000 Westmoreland Street Falls Church, VA, 22043 United States (map)
  • Google Calendar ICS
  1. CALL TO ORDER
  2. HOMEOWNERS OPEN FORUM/CORRESPONDENCE - 10 Minutes
  3. MANAGEMENT REPORTS
    1. Draft Administrative Board Meeting Minutes – March 16, 2017 - 5 Minutes
    2. 2017 Administrative Calendar - 5 Minutes
    3. Action Item Calendar - 5 Minutes
    4. Financial Report – March 31, 2017
  4. UNFINISHED BUSINESS
    1. Website Status - 5 Minutes
    2. Update of Covenants
    3. Draft Policy #2017 – Establishment of an Architectural Review Committee - 5 Minutes
    4. Lease Requirements Policy Resolution - 5 Minutes
    5. Trash Contract - 5 Minutes
    6. Board Member Expectations & Procedures to be Discussed at April Meeting - 10 Minutes
    7. To include specific meeting expectations
    8. Goal Setting for 2017 To Be Discussed at April Meeting - 10 Minutes
  5. NEW BUSINESS
    1. Mill Creek Landscaping – Installation of 7 trees - 5 minutes
    2. Satellite Dish Issues
    3. Solar Panels
  6. COMMITTEE REPORTS - 10 Minutes
    1. Communications Committee – Committee Charter
      1. Draft Newsletter
    2. Architectural Review Committee
    3. Landscape Committee – Committee Charter
  7. ADJOURN INTO EXECUTIVE SESSION FOR HEARING at 8:00pm - 20 Minutes
  8. RECONVENE INTO OPEN SESSION TO TAKE ACTION AS DETERMINED
  9. ADJOURNMENT
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Mar
16
7:00 PM19:00

Monthly MPHOA Board Meeting

  • 2000 Westmoreland Street Falls Church, VA, 22043 United States (map)
  • Google Calendar ICS
  1. CALL TO ORDER
  2. PRESENTATION - 15 minutes
    1. Terri McClure, ERM & Associates re: FXCO Water Easement Request
    2. Land and Easement Acquisition Specialists
    3. 15 Main Street, Warrenton, VA 20186
  3. NEW BUSINESS
    1. Mill Creek Landscaping – Installation of 7 Trees - 5 minutes
  4. HOMEOWNERS OPEN FORUM/CORRESPONDENCE - 10 minutes
    1. Email Responses to the Vandalism Email Blast of March 6
  5. MANAGEMENT REPORTS
    1. Draft Administrative Board Meeting Minutes February 16, 2017 - 5 minutes
    2. Draft Administrative Special Meeting Minutes March 5, 2017 - 5 minutes
    3. 2017 Administrative Calendar - 5 minutes
    4. Action Item Calendar - 5 minutes
    5. Financial Report – February 28, 2017 5 minutes
  6. UNFINISHED BUSINESS
    1. Website Status - 5 minutes
    2. Update of Covenants
    3. Draft Policy #2017-__ Establishment of an Architectural Review Committee - 5 minutes
    4. Lease Requirements Policy Resolution - 5 minutes
    5. Trash Contract - 5 minutes
    6. Board Member Expectations & Procedures (to include specific meeting expectations) To be Discussed at April meeting - 10 minutes
    7. Goal Setting for 2017 To be Discussed at April meeting - 10 minutes
  7. COMMITTEE REPORTS - 10 minutes
    1. Communications Committee – Committee Charter
      1. Water Main Flushing Announcement
    2. Architectural Review Committee
    3. Landscape Committee – Committee Charter
  8. ADJOURN INTO EXECUTIVE SESSION FOR HEARING at 8:30 pm - 20 minutes
  9. RECONVENE INTO OPEN SESSION TO TAKE ACTION AS DETERMINED
  10. ADJOURNMENT
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